Late Registration Process

January 24, 2023

Dear Faculty,

We hope the start to your spring 2023 semester has gone well. Last week, we shared information about changes to the late registration and administrative drop processes in accordance with our shift to my.SDSU and changes to Senate policy. We wanted to follow up with additional information, as we head into days 6-10 of the spring semester.

Late Adds to Classes from Waitlists

Through January 24, 11:59 p.m.: Waitlisted students will be automatically enrolled as space becomes available via a first-on, first-off method of prioritization.

January 25-31: Waitlisted students must obtain permission numbers from the instructor of the course, as per Senate policy. Review the instructions on the permission numbers web page. Please note that my.SDSU will not send permission numbers to students; faculty members must provide them individually.

In addition, my.SDSU will purge students from waitlists on January 25. Waitlisted students will consequently disappear from your roster view.

In providing permission numbers, priority can be given to students who are in need of the class in order to make timely graduation progress. In order to do so, instructors may deviate from the order that students were ranked on the course waitlist. Archives of waitlists will be retained and accessible, if needed, by contacting your College Dean’s Office.

Instructors are not required to distribute permission numbers, and may deny requests for them based on space limitations and/or if students lack necessary prerequisites for the class.

While given discretion as described above, instructors may not discriminate based on gender, race, ethnicity, disability, military status or sexual orientation.

Additional information and frequently asked questions are available for review on the Office of the Registrar website.

Dropping Students from Classes

Per SDSU Senate Policy, faculty may drop a student for non-attendance if they are not in attendance at the first class meeting and are also not present at the start of the second. Faculty may also drop students who have not met the prerequisite(s) listed in the University Catalog.

To drop a student for one of these reasons, please submit an Administrative Drop Request in my.SDSU no later than January 26, 11:59 p.m. Your submission will be routed to a designated staff member within your college/department to administer the drop before the January 27, 11:59 p.m. deadline and communicate with the student(s).

Full instructions on how to fill out an Administrative Drop Request are available on the my.SDSU website under Faculty Guides.

Since the process involves multiple steps by different individuals, we encourage instructors to submit their drops as early as possible.

Remember to “check before you drop.” Students may be absent due to illness, weather-related travel delays (including catastrophic flooding in other parts of California), and other circumstances outside of their control. We hope you will extend them every consideration. Pre-requisites have already been checked and enforced for many classes–check with your department coordinator if you are unsure if your course has automated prerequisite checking. If you do check prerequisites, please allow students ample time to provide documentation.

Other Resources:

We appreciate your time and attention to the new processes outlined above.


Office of the Registrar
San Diego State University
(619) 594-6871
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