How Do I Manage Student Specific Permissions?

January 16, 2023

Introduction

Throughout the registration period, students may need to obtain permission for certain types of classes, including but not limited to: independent study, directed study thesis, internships, etc. This permission is granted through the assignment of Student Specific Permission.

Class permission timetable

Student Specific Permissions require that a faculty or a department representative add the student's ID directly to the list of allowed students in the course. No permission codes will be generated or distributed.

Student Specific Permissions can be assigned before the registration period begins and can be used by a student once their registration window opens through the Schedule Adjustment deadline.

Note: there is no change to the use of Student Specific Permissions after the 5th day of instruction when the waitlist process ends.

Class permissions override conditions such as requisites and limits. These permissions allow students to add or drop a course as long as the permissions have not expired.

Permission Number Type Usage Responsible for Enrolling with Permission?
Student Specific Permission Add students to a list, and they will self-enroll with no permission number. Faculty and/or Staff

Please note that the course must be configured to allow permissions to be added. 

Need to Provide Student Support?

Students will need to enroll in the class after you provide them with the class number and permission code. If you are helping a student enroll in your class with the permission code, please share the student permission code guide with them. If the student still cannot enroll, please contact your department scheduler.

INSTRUCTIONS

  1. Navigate to my.SDSU.edu and select my.SDSU - Login Here, located on the top right corner of the page.

    my.SDSU Login Link on my.SDSU.edu

  2. From the my.SDSU Homepage, select the Faculty Center tile.

    Faculty Center Tile

  3. Update the term as needed (e.g., Fall 2022 to Spring 2023).
    • Select Change Term.
      Change Term Button

    • On the next page, select the correct term (e.g., Spring 2023), then select Continue.

      Select targeted term

  4. Select the Roster Icon next to the course.

    Roster Icon

  5. Select the Class Permissions link.

    Class Permission Link

  6. Add the individual student's EMPLID (ID number starting with the number "1") into the ID field. To find student EMPLIDs ID, please use the ID Lookup tool.


    Enter student EMPLID
    To add any additional student permissions, select + at the end of the row to add another line and enter another ID.

  7. Select Save once the EMPLID(s) are added.

  8. Inform the student they may add the class and provide the specific class number for your course. 

    Locate the class number on Class Details, available in various locations throughout my.SDSU.

    Finding the class number on course overview

    Once the student EMPLID (ID) has been entered, the student can proceed with enrolling in the class.

Note: If the class has registration requirements (i.e. prerequisites) and the student has not met the prerequisites, then enrollment will be stopped and the student will need an exception memo to enroll in the class.

If adding a student to a section that is not published on the class schedule (i.e. supervision, variable unit, etc.), communicate to the student which class number they were added to.

Categorized As